University Driving
Prospective drivers of university vehicles must be approved by the Office of Compliance and Risk Management. The Office of Compliance and Risk Management can provide advice and guidelines on different vehicle uses including rental car use, van rental, and golf cart use. In order for an individual to be eligible to drive a university-owned, leased, rented, or borrowed vehicle, the individual must comply with all of the following criteria:
- Have a valid United States driver’s license (MUST be a Florida Driver's License within 30 days of employment).
- Be at least 18 years of age to drive a University-owned or leased vehicle; 21 years of age for a rented vehicle.
- Submit a completed MVR Florida Tech Consent Form and the Florida Tech MVR Spreadsheet Template to the Office of Compliance and Risk Management authorizing the University to check the driver’s MVR, along with a copy of the U.S. valid driver’s license. These forms must be submitted two weeks prior to the use of a University vehicle.
- Complete applicable compliance training course through Vivid/HSI.
- IMPORTANT: When renting university vans, the driver must be at least 21 years of age.
Prospective Golf Cart drivers are REQUIRED to complete mandatory compliance training in HSI. A refresher training course may be additionally required after an specific alloted amount of time has passed for the initial course completion. In lieu of a MVR Consent Form, Golf Cart drivers must submit an Golf & Utility Cart Acknowledgement Form
Certificates of completion must be emailed to the employee's supervisor and compliance@hbweilan.net.
The Office of Compliance and Risk Management will determine if the individual is eligible and has met the requirements of the policy. Please note that it may take up to 10 business days for driving privileges to be granted. You and your supervisor will be notified of your eligibility to drive university vehicles. MVR’s once approved, are valid for one year from the date of approval and must be renewed on a yearly basis.
The University may at any time review a driver’s Motor Vehicle Record (MVR) to determine if the driver meets the requirements of the Driving policy. The Office of Compliance and Risk Management reserves the right to rescind the university driving privileges for any driver. Please see the University Driving Policy for additional information.
Faculty, staff, and students are insured by the University’s policy while operating university-owned, or university-rented vehicles.
MVR Renewal
At the start of the school year, early August, all employees who will be driving University-owned vehicles (INCLUDES: LSV Carts and van rentals; Excludes standard golf carts;), are required to submit a completed MVR Florida Tech Consent Form, a copy of their driver's license, and the Florida Tech MVR Spreadsheet Template to the Office of Compliance and Risk Management. If you do not have plans to drive in the next 12 months, do not renew your approval.
Do I need to become an approved driver?
Does your position require that you drive university-owned vehicles in order to conduct university business?
Hint: Look at your job description or ask your supervisor
Yes - You must become an approved driver
No - Continue to next question
Will you be driving any of the following?
- a university-owned vehicle (all vehicles including van rental; excludes golf carts)
- a vehicle rented in order to conduct university business
- a "loaner" vehicle
- a leased vehicle
Yes - You must become an approved driver
No - Continue to next question
Will you be driving your personal vehicle and entitled to receive mileage reimbursement?
Yes - No, you DO NOT need to become an approved driver.
No - Call the Office of Compliance and Risk Management (x8885 or x7563) if you still have questions or concerns.
Driving University Golf Cart Process
Does your position require that you drive a university golf cart in order to conduct university business? If yes, please follow the steps below.
- Please ensure you have completed the HSI course titled “Intro to Golf/Utility Cart Safety.”
- Please complete and submit an to the Office of Compliance and Risk Management.
- Please review the Allowable Golf Cart Access Routes.
- LSV drivers must submit an MVR Form and receive approval from the Office of Compliance and Risk Management.
The employee can self-enroll in the course if they have not been enrolled in Vivid or can contact the Office of Compliance and Risk Management (321-674-7563 or x7153) for assistance in enrolling in the course. Again, it is the employee’s responsibility to complete the compliance training course prior to driving a university golf cart.